Duties Description:
The Deputy Director of Advance is a hands-on leader responsible for managing the on-the-ground execution of the Governor’s public engagements. This role requires expertise in operational oversight, real-time problem solving, and staff management to ensure flawless event production and execution. By working closely with cross-functional teams and external partners, the Deputy Director ensures that each event is aligned with the Governor’s strategic objectives, enhances public perception, and runs smoothly from start to finish.
The Deputy Director of Advance is crucial to the success of the Governor’s public events, ensuring they are executed flawlessly and reflect the administration’s key messaging and strategic goals. By leading on-the-ground logistics, managing real-time problem solving, and overseeing staff and vendor coordination, this role is critical in shaping the Governor’s public perception and advancing the administration’s agenda.
Key Responsibilities:
Strategic Event Management:
- Track and manage vendor orders, ensuring all logistical needs for Governor events are met on time and within budget.
- Represent the Advance team in high-level event planning calls, coordinating with internal departments for seamless event execution.
- Conduct pre-event walkthroughs, ensuring all logistics, messaging, and production align with the Governor's strategic objectives.
- Lead the project management of the Governor’s participation at external events, ensuring communications, speechwriting, and policy teams have the necessary information and timelines for deliverables are met.
- Provide strategic input to event planning, aligning public appearances with broader policy and communication goals.
On-the-Ground Event Execution and Staff Management:
- Oversee all logistics on the day of the event, managing teams on the ground to ensure smooth and efficient execution.
- Act as the key decision-maker during events, solving real-time issues, adjusting, and ensuring all moving parts are synchronized.
- Supervise and manage on-site staff, contractors, and vendors to ensure that event logistics, timing, and execution meet the Executive Chamber’s standards.
- Personally staff the Governor at public events, providing immediate support and ensuring flawless execution.
Real-Time Event Management:
- Provide live, up-to-the-minute briefings on event details and status to relevant teams, ensuring all aspects of the event are on track.
- Coordinate with scheduling, press, speechwriting, and intergovernmental teams to ensure all facets of the event are aligned with the Governor’s messaging and goals.
- Draft personalized acknowledgment cards for external events, tailoring them to the Governor's preferences and the event’s significance.
External Relations and Host Management:
- Manage relationships with external hosts, ensuring all logistical and operational needs are communicated and executed smoothly.
- Act as the primary point of contact for external stakeholders, ensuring their needs and expectations are fully met.
Press and Media Logistics:
- Oversee press logistics in collaboration with the Press Office to ensure media operations are smoothly integrated into event planning.
Minimum Qualifications:
A bachelor’s degree and at least 5 years of progressively responsible, relevant work experience in government, politics and/or campaigns.
Additionally, ideal candidates will possess the following:
- Proven experience in event management, logistics coordination, and on-the-ground execution in high-stakes environments.
- Strong leadership and staff management skills, with the ability to prioritize and troubleshoot in real-time.
- Excellent organizational and project management skills, with the ability to manage multiple tasks and deadlines simultaneously.
- Strong communication and interpersonal skills, capable of building strong relationships with internal teams and external partners.
- Ability to think strategically and act decisively in fast-paced, high-pressure environments.
